Privacy Policy

Last updated: 14.07.2025

OVERVIEW

Intellias Global Limited, jointly with its affiliates and subsidiaries (“we”, “our”, “us” or “Intellias”), is a global technology company that provides products, software development, and other related services worldwide to enhance customer digital transformation.

We respect your privacy, and our commitment to protecting your personal data and information is reflected in how we collect, use, and share it – strictly adhering to all applicable laws and the guidelines described in this Intellias Privacy Policy (“Policy”).

The Policy describes how we collect, use, share, and protect the personal data and information that you provide to us, or that is otherwise generated or obtained by Intellias in the course of your interaction with us, including by using this website, our services, participating in our arrangements or applying for our vacancies. This Policy also outlines the choices available to you regarding our use of your personal data and information, the steps we take to safeguard the data, and how you may contact us in case of questions.

We have written this Policy in simple language so you can easily understand our privacy practices, avoiding any complicated legal terms.

WHO IS RESPONSIBLE FOR DATA PROCESSING?

Typically, Intellias Global Limited is the company that is responsible for handling and processing your personal data and information under this Policy. However, if you directly interact with another company within the Intellias group (e.g., applying for a job with one of our affiliates), that specific company will oversee your data. You may find the list of such companies and their details here.

This company operates as a “data controller” in accordance with the EU General Data Protection Regulation (“EU GDPR”) and the United Kingdom General Data Protection Regulation (“UK GDPR”), a “personal data owner” under Ukrainian law, a “business” under California law and a “data fiduciary” under India privacy law. Occasionally, its role may vary, depending on applicable laws, but in any case, it retains responsibility for the data processing carried out by Intellias and other authorised persons. The specifics of this role will be outlined and explained in a more detailed privacy notice or another relevant document that pertains to you.

COLLECTION OF YOUR PERSONAL DATA

Depending on the processing purposes, we employ various methods to collect your personal data. You may provide it directly to us, such as through our website contact forms or via email. Additionally, we may obtain your data from third parties or external sources, including instances where you have made your data publicly available.

When you engage with our website, related services, social media pages, subscribe to our news and updates, apply for a job within the Intellias group, or participate in our events, we may request various types of personal data. We primarily collect non-public personal data directly from you or your representatives, whether in person, by telephone, or electronically. Occasionally, we may receive your personal data from third parties, such as someone recommending you for potential employment. In such cases, we take reasonable steps to ensure your awareness of the information provided to us by these third parties.

We also automatically collect and store specific types of data related to your usage of our website, including details about your interactions with the content and services available on the site. Like many other websites, we utilize “cookies” and other unique identifiers. Additionally, certain types of data are obtained when your web browser or device accesses our website, as well as other content served by or on behalf of Intellias on various websites and online platforms.

HOW DO WE USE YOUR DATA?

Whenever we collect and process your personal data, we strive to ensure that such actions are exclusively carried out for the legitimate purposes outlined in this Policy. We take measures to ensure that the collected data is not used in any way that is incompatible with these specified purposes.

As such, we use your data for the following purposes:

• Website Use.  This relates to ensuring the proper functionality of our website and related services, as well as enhancing your website experience during subsequent sessions. This may also cover providing you with tailored content based on your previous use of our website or based on usability trends identified from the behavior of other users on our website, or insights gathered from other studies.
• Marketing. It includes analysing our marketing campaigns, previous deals, and current customers, customising specific offers or presenting targeted content through suggestions, newsletters, or personalised pages, sending you communications containing our news, updates, promotional materials, and compelling advertising offers. This may also include targeted marketing on professional and social media platforms such as LinkedIn, JustjoinIT, Facebook, and others. You can opt out of receiving our targeted content and processing of your data for direct marketing purposes at any time you deem appropriate. However, for other campaigns, we may further use your data to deliver improved messaging for other users.
• Security. This pertains to complying with internal and external audit requirements, conducting AML and KYC procedures, as well as adherence to related laws and regulations, including for information security purposes.
• Corporate Events. This category refers to holding corporate events within the Intellias group, such as seminars, workshops, webinars, courses, parties, and other similar arrangements.
• Recruitment and Employment Procedures. This encompasses maintaining job application, recruitment, and hiring records, responding to your applications, queries, and requests related to your recruitment, conducting interviews with potential candidates, conducting background checks, where permitted or required by applicable law, and administering our personnel.
• Compliance with Laws. This category covers ensuring adherence with legal requirements, such as those related to employment, social security, taxation, and other applicable regulations.
• Communication. This is necessary to communicate with you across various platforms and means, including our website, social media platforms and networks, email, or telephone.
• Handling Requests. This is necessary for addressing your inquiries and requests, including those related to exercising your rights under applicable laws and regulations.

Additionally, we may process your data for other purposes than those specified above, provided, however, that such purposes are compatible with the ones outlined, or processing for such purposes is necessary to comply with the laws and regulations to which Intellias is subject.

Please note that personal data processed by Intellias is not subject to profiling or automated decision-making.

TYPES OF DATA WE COLLECT AND USE

For the purposes outlined in this Policy, we collect and use the following categories of data:

• Basic Data. This refers to essential information about your identity, such as your full name, gender, citizenship, date of birth, personal photo, and other related details.
• Contact Data. This category includes contact details that enable us to get in touch with you, including your phone number, email address, Skype ID, current city of residence, location, postal address, and social media accounts like LinkedIn, JustjoinIT, or others.
• Qualification and Preferences Data. This category covers information about your skills, education, work experience, areas of expertise, professional accomplishments, awards, certifications, previous employment history, and other qualifications. This also includes information regarding your preferences related to professional development, such as your desired position, salary expectations, career goals, and other related data.
• Administrative Data. This category covers any information used for staff administration and guest management during their visits to Intellias offices or use of any Intellias office equipment, facilities, parking areas, and work infrastructure. This may include CCTV footage, access cards, badges, vehicle registration numbers, IP addresses, login information, and other relevant data.
• Sensitive Data. This category involves passport details, personal tax number, emergency contact, family data, sick leave information, delivery address, place of residence, bank account number, and other financial information. Keep in mind that the term “sensitive data” is used for convenience only and does not correspond to any statutorily defined categories of personal information, except as defined in this Policy.
• Web-Related Data. This category includes information collected through online interactions, such as cookies, IP addresses, device identifiers, browser type, operating system, website usage data, timestamps, and pages visited. This also includes preferences or settings you provide while browsing Intellias website or using other online tools administered by Intellias.
• Other Data. This encompasses any additional information that you provide to us but is not covered in the above categories. It may include details from your CV, the results of CV assessment, your hobbies and interests, publications, information regarding your participation in Intellias corporate events, video and audio recordings of online meetings, and other relevant data, including information that is required by applicable law.

CCTV AND VIDEO SURVEILLANCE

Intellias operates video surveillance systems, such as CCTV (closed-circuit television) cameras or similar technologies, within its business premises. These systems are used exclusively for staff administration purposes, including identifying individuals in the office, managing access to restricted areas, enforcing health and safety policies, and responding promptly to urgent requests or incidents.

If you are not a staff member, we may still process your image if it is captured on video recordings during your visit, such as for an interview or participation in corporate events.

Our systems are typically installed in the entry point, office reception, or common areas. However, we never install the systems in the workplace, unless strictly required for TISAX areas or projects involving heightened information security risks, nor do we use them in areas considered private, such as toilets, bathrooms, or restrooms. There is always clear and visible signage in place to ensure you are informed that CCTV or other surveillance technology is in use.

The images and other footage captured on CCTV cameras are transmitted to and recorded on hardware hosted within our infrastructure and are, therefore, subject to appropriate security protocols. Access to the data is restricted to trained and authorised personnel only. If the surveillance system is operated by a third party, the data may also be accessed by such third-party’s trained and authorised staff. The recordings are stored for the time necessary for operational purposes, depending on local specifics.

EMPLOYEE REFERRAL PROGRAM

As part of our employee referral program, we may share specific information about the hiring process of potential candidates, such as the stages of the interview and outcomes of hiring decisions, with the employee who referred you. This sharing of information is essential for the effective promotion and implementation of our referral program. Your data will be treated with the highest confidentiality and in accordance with our privacy practices as outlined in this notice.

LEGAL BASIS FOR PROCESSING

Intellias collects and uses your personal data mentioned in this notice in compliance with applicable data protection laws and regulations. The collection and processing of your data are based on one or more of the following legal bases:

• Conclusion and performance of a contract. Your interactions with us may lead to the establishment of a formal contract, such as employment at Intellias, participation in our corporate events, conferences, seminars, draws, auctions, business meetings, or similar activities, and use of our website or its services. These scenarios may involve specific terms and conditions applicable to you and require the processing of certain personal data. For example, when we agree on your potential employment, we process your data to establish and finalise an employment or similar contract, as well as take the necessary pre-contractual steps at your request. We also use your data to fulfil our obligations outlined in such a contract, including matters related to working conditions, salary payments, or other forms of compensation or benefits. Similarly, by using our website or its services, you agree to adhere to our Terms of Use, which require us to process certain data to ensure proper website functionality and the delivery of related services.
• Legal obligation. Processing of your data may be necessary to comply with applicable laws and regulations, requests, decisions, or queries from governmental or other competent bodies, as well as other legal obligations to which Intellias is subject. For example, this may involve conducting, where required, AML and KYC procedures, addressing insurance or social security matters, taxation requirements, verifying your eligibility to work in a specific jurisdiction before or during your employment, or complying with corporate record-keeping obligations. Additionally, we may process data to comply with health and safety regulations, such as collecting health-related information during pandemics to meet public health directives, filing annual reports, disclosing necessary information to regulatory authorities, including for statistical purposes, or responding to subpoenas, court orders, or other legal demands for information.
• Legitimate interest and business purpose. In certain cases, we may process your data based on our legitimate interests or business purposes, depending on applicable law. This includes ensuring the security of our systems and services by detecting and resolving security issues, fraud, or other threats. It also involves our marketing and recruitment campaigns, responding and defending against legal claims, managing business operations effectively, improving the quality of our services, and conducting internal analysis to enhance user experience or operational efficiency. Additionally, we may process data to ensure the proper functioning of our IT infrastructure, conduct audits, enforce our internal policies, or support business continuity and disaster recovery efforts. Before proceeding with such processing, we conduct a thorough legitimate interest assessment to make sure that our interests are not overridden by your interests or fundamental rights and freedoms.
• Your consent. If any of the listed legal bases do not apply to you, we may ask you to provide us with your consent as a separate legal basis to process your data. For example, we may ask for your consent to share your data with specific third parties. You can provide your consent in various forms, such as filling out registration forms on our website, sending an email, or using any other means of communication.

There may be other legal bases for processing your data, as permitted by applicable law.

WHO DO WE SHARE YOUR DATA WITH?

We disclose and share your data as described in this Policy with specific categories of recipients, including third parties.

Such categories of recipients include:

• Our affiliates and subsidiaries. Intellias is an international group of companies, and, therefore, we may disclose and share your data with our affiliates and subsidiaries to optimise and facilitate our business activities, as well as structure our processing procedures to comply with applicable laws and regulations. Also, your data may be disclosed and transferred to relevant third parties in case of the acquisition of our company or merger with another company. The list of our affiliates and subsidiaries is here.
• Our service providers and partners. Intellias collaborates with various service providers and partners worldwide to support and enhance our business operations. In particular, these entities assist us in recruitment and hiring processes, delivering services, hosting, and security operations.
• Our personnel, independent contractors, agents, and consultants. As a global business, Intellias requires the expertise of experienced specialists in different areas. These specialists may be engaged as part of our personnel, consultants, independent contractors, or agents. We may delegate certain data processing operations to these specialists. Either way, such specialists act on our behalf and under our control regarding your data.
• Our clients. Occasionally, our clients may receive your CV, basic data, qualification and preferences data, or other relevant information, including background check data, to assess your suitability for potential engagement in their projects. This occurs when you are employed at Intellias or are being considered for a role within a specific project. Whenever possible, we aim to first provide anonymised data. If the anonymisation is not possible, we will do our best to notify you in advance of such disclosure.
• Other recipients. We may also disclose and share your data with other recipients. However, we will ensure that there is a suitable legal basis for such disclosure or transfer. Where applicable, we will also notify you or obtain your consent for such disclosure and transfer.

YOUR RIGHTS REGARDING PERSONAL DATA

We collect and use your data in accordance with applicable laws and regulations, which provide you with certain rights. You can exercise these rights by contacting us at [email protected] or via another method listed in the “CONTACT DETAILS” section. These rights include the following:

• Right to Withdraw Your Consent. If the processing of your data is based on your consent, you have the right to withdraw that consent at any time. You can withdraw your consent using the same or a similar method through which you provided it to us. For example, if you provided consent via email, you can withdraw it by contacting us through email. In any case, it will be as easy to withdraw your consent as it was to give it.
• Right of Access. You have the right to confirm whether we process your personal information and, if so, to access it along with relevant details. This includes the categories and specific pieces of information collected, the purposes of processing, the sources of collection (including public sources, if applicable), retention periods or criteria used to determine them, storage locations, information on data sharing (including recipients of such data), and the entity or individual responsible for managing it, including their location. You also have the right to know the conditions for accessing your data and who may receive it. Additionally, you may request other information as required by applicable regulations.
• Right to Rectification. You have the right to request correction of any inaccurate information that we have about you. Considering the nature of the information and the purposes of its processing, you also have the right to have your incomplete data completed, including by providing a supplementary statement.
• Right to Erasure. You have the right to ask us to delete or remove your data (right to be forgotten) where:
  • The processing of such data is based on your consent, and there’s no other legal ground for the processing (for example, the performance of a contract).
  • The data is no longer necessary for the purposes for which it was initially processed.
  • The data has been unlawfully processed.
  • You object to the processing of your data and there are no overriding legitimate grounds for the processing, or you object to data processing for direct marketing purposes.
  • The data needs to be erased for compliance with applicable laws and regulations.
  • The data has been collected in relation to the offer of services directly to a child.

Please note that the right to erasure is subject to limitations set out by applicable law.

• Right to Restriction of Processing. You may request to restrict the processing of your data if you contest its accuracy, the data is used unlawfully, you need it for legal reasons, provided we no longer need it for the purposes of the processing, or you object to processing.
• Right to Data Portability. Where the processing is based on your consent or carried out by automated means, you may receive your data provided to us in a structured, commonly used, and machine-readable format, as well as transmit that data to another controller. However, this right does not apply where the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us, if any.
• Right not to be subject to a decision based solely on automated processing. You have the right to avoid being subjected to a decision that is made solely based on automated processing, including profiling, unless it is necessary for entering into or performance of a contract between you and Intellias, or it is based on your explicit consent, or if it is required or allowed by applicable law.
• Right to lodge a complaint and seek other legal remedies. You may lodge a complaint with a competent supervisory authority, including the UK Information Commissioner’s Office, the Office of the Information and Data Protection Commissioner, other competent supervisory authorities in the EEA member state, the Parliamentary Commissioner for Human Rights, or any other competent supervisory authority, depending on applicable regulations. Additionally, you have the right to take legal action or pursue other legal remedies available under applicable law if you believe your rights have been violated.
• Right to object. You have the right to object, based on your specific circumstances, at any time to the processing of your personal data when it is carried out in the public interest, in the exercise of official authority vested in us (if applicable), or based on our legitimate interests, including profiling. You also have the right to object at any time to the processing of your data for direct marketing purposes, which includes profiling to the extent it relates to such direct marketing.

Please note that these rights are not absolute and may be subject to certain conditions. When you exercise these rights, we will respond to your request or take appropriate action without undue delay, particularly regarding the right to withdraw your consent. In any case, we will respond within 28 days of receiving your request or as required by applicable regulations. If an extension to this timeframe is necessary, we will inform you and provide the reasons for the delay.

ADDITIONAL INFORMATION FOR RESIDENTS OF UKRAINE

If you are in the territory of Ukraine or are a resident of Ukraine, then you have the following additional rights beyond those outlined in this Policy:

• Right to object. You may object to the processing of your data, provided the objection is justified.
• Right to protection. You have the right to protect your data from unlawful processing, accidental loss, destruction, damage, or deliberate concealment, as well as from inaccurate or defamatory information that could harm your honour, dignity, or business reputation.
• Right to restriction of processing. You reserve the right to set limits on how we process your personal data when you give us consent. This means you can decide what data is processed, how long it is processed, or if certain data should not be used at all. We will respect your choices in line with Ukrainian data protection laws.
• Right to know the mechanism of automatic processing. You have the right to know how the automatic processing of your personal data functions (if any).
• Right to protection from an automated decision. You have the right to be protected from decisions made solely by automated processes, including decisions based on algorithms or software, that may significantly affect you. This means that no decision, which could have a legal or similarly significant impact on you, should be made solely by automated systems without any human intervention. If such a decision is made, you have the right to request a review by a human being and to challenge the decision if you believe it is unfair or inaccurate.

CALIFORNIA PRIVACY DISCLOSURES

California privacy law requires Intellias to disclose certain details about how we handle your personal information. If you are a California resident, this section applies to you in addition to the rest of this Policy. Please note that the terms used in this section, such as “personal information”, “share”, “sell”, and “sensitive personal information”, have the meanings assigned to them under the California Consumer Privacy Act, as amended by the California Privacy Rights Act.

Your additional rights

As a California resident, you have the following additional rights beyond those outlined in this Policy:

• Right to know. You have the right to request specific details regarding the personal information we have collected about you. This includes the following:
  • The categories of personal information collected, including specific pieces of data.
  • The sources from which we collect your information.
  • The purposes for collecting, selling, or sharing it.
  • The categories of third parties to whom we disclose your information.
• Right to know what personal information is sold or shared. You can ask if your personal information has been sold or shared and learn:
  • The categories of personal information collected.
  • The categories of third parties who received your information.
  • What types of information were shared with or sold to them.
  • What types of personal information were disclosed for a business purpose and who received it.
• Right to correct. You may request us to rectify any inaccurate personal information that we hold about you, considering the nature of the information and the purposes for which it is processed.
• Right to delete personal information. You have the right to request the deletion of your personal information, subject to certain exceptions (e.g., if your data is necessary to detect security incidents or comply with a legal obligation). Once we receive a verifiable request from you, we will delete your data from our records and direct our service providers, contractors, and any third parties to whom we have disclosed or shared your personal information to do the same unless this proves impossible or involves disproportionate effort.
• Right to opt-out of sale and sharing. You may direct us not to sell or share your personal information with third parties. Please note that Intellias does not sell or share any personal information. However, if our practices change in the future, we will update this Policy accordingly and provide you with an additional mechanism to exercise your right to opt out.
• Right to limit use and disclosure of sensitive information. You have the right to request that we limit the use and disclosure of your sensitive personal information (e.g., your citizenship, social security number, passport number, state identification card, or precise geolocation). This right allows you to restrict the use of such information to what is necessary for providing goods or services reasonably expected by you or for certain business purposes, such as detecting security incidents, preventing fraud, combating illegal activities, or as otherwise authorised by applicable regulations. For clarity, Intellias does not use or disclose sensitive personal information for any purposes that would require you to exercise a right to limit according to California law.
• Right of non-retaliation. You have the right to fair treatment and will not face discrimination or retaliation for exercising your privacy rights. For example, we will not deny you goods or services, charge you different prices, or provide a lower quality of goods or services for exercising your rights under California law. This right also covers our current employees, applicants, and independent contractors.

You can exercise your rights by contacting us at [email protected] or via another method listed in the “CONTACT DETAILS” section. Please specify which right you wish to exercise. Before processing your request, we must verify your identity using the information on file. If needed, we may request additional details solely for verification, security, or fraud prevention.

Categories of personal information collected

In the past 12 months preceding the effective date above, depending on your interactions with us, Intellias has collected the following categories of personal information about you:

• Identifiers. This includes full name, gender, date of birth, personal photo, contact details (phone number, email address, Skype ID), address, IP address, unique personal identifier, online identifiers, social media profiles (e.g., LinkedIn, JustjoinIT), access cards, badges, vehicle registration number, or similar identifiers.
• Professional and employment-related information. This encompasses data, such as education history, work experience, skills, certifications, professional accomplishments, awards, publications, previous employment history, career preferences, and other CV-related information. This category also covers information used for staff administration, such as information related to office visits, parking areas, and access to work infrastructure.
• Audio, visual, and other sensory information. This refers to video and audio recordings of online meetings and corporate events, CCTV footage, and other similar records.
• Financial information. This includes the bank account number and any other financial information provided to us.
• Internet or other electronic network activity. This covers information collected through online interactions, such as cookies, browser type, operating system, website usage data, timestamps, and pages visited. This also includes login information, preferences, or settings you provide while browsing Intellias website or using other online tools administered by Intellias.
• Geolocation data. This includes device or computer location, which in some cases may constitute precise geolocation information, mostly for security reasons.
• Sensitive personal information. This encompasses Social Security number (SSN), citizenship, immigration status, health-related data, including sick leave information, and government-issued identification numbers such as passport number, driver’s license, or state identification card.
• Other personal information. This includes additional details provided by you or that do not fall under the above categories, such as hobbies, interests, information about participation in Intellias corporate events, administrative records for guest management, or any other data required by applicable law.

Generally, we collect personal information from various sources, including you, your representatives, third parties, and external sources, such as when you have made your personal information publicly available. For more details about the categories of sources from which we collect personal information, please refer to the “COLLECTION OF YOUR PERSONAL DATA” section.

The business and commercial purposes for collecting personal information are described in the “HOW DO WE USE YOUR DATA?” section.

The categories of third parties to whom we disclose your personal information are listed in the “WHO DO WE SHARE YOUR DATA WITH?” section.

Categories of personal information disclosed for a business purpose

In the past 12 months preceding the effective date of this Policy, Intellias has disclosed the following categories of personal information for a business purpose:

• Identifiers. This includes full name, gender, date of birth, personal photo, contact details (phone number, email address, Skype ID), address, IP address, unique personal identifier, online identifiers, social media profiles (e.g., LinkedIn, JustjoinIT), access cards, badges, car number, or similar identifiers.
• Professional and employment-related information. This encompasses data, such as education history, work experience, skills, certifications, professional accomplishments, awards, publications, previous employment history, career preferences, and other CV-related information. This category also covers information used for staff administration, such as information related to office visits, parking areas, and access to work infrastructure.
• Audio, visual, and other sensory information. This refers to video and audio recordings of online meetings and corporate events, CCTV footage, and other similar records.
• Financial information. This includes bank account number and any other financial information provided to us.
• Internet or other electronic network activity. This covers information collected through online interactions, such as cookies, browser type, operating system, website usage data, timestamps, and pages visited. This also includes login information, preferences, or settings you provide while browsing Intellias website or using other online tools administered by it.
• Geolocation data. This includes device or computer location, which in some cases may constitute precise geolocation information, mostly for security reasons.
• Sensitive personal information. This encompasses Social Security number (SSN), citizenship, immigration status, health-related data, including sick leave information, and government-issued identification numbers such as passport number, driver’s license, or state identification card.
• Other personal information. This includes additional details provided by you or that do not fall under the above categories, such as hobbies, interests, information about participation in Intellias corporate events, administrative records for guest management, or any other data, including information that is required by applicable law.

No sale or sharing of personal information

In the 12 months preceding the effective date of this Policy, Intellias has not sold or shared any personal information, as those terms are defined under the California Consumer Privacy Act, as amended by the California Privacy Rights Act.

Sensitive personal information disclosure

Intellias does not use or disclose sensitive personal information for any purpose not expressly permitted by the California Consumer Privacy Act, as amended by the California Privacy Rights Act.

Non-discrimination statement

Intellias will not discriminate against any consumer for exercising their rights under the California Consumer Privacy Act, as amended by the California Privacy Rights Act.

ADDITIONAL INFORMATION FOR RESIDENTS OF INDIA

This section provides additional details on the processing of personal data of individuals residing in India, in accordance with the Digital Personal Data Protection Act, 2023. It applies to data processing within India and to processing outside India when it involves offering goods or services to individuals in India.

Personal data and purpose of processing

The categories of personal data that we process are described in the “TYPES OF DATA WE COLLECT AND USE” section. You may also find the purposes for which such data is processed in the “HOW DO WE USE YOUR DATA?” section.

Legal basis for processing

Intellias collects and processes your personal data in strict compliance with the Digital Personal Data Protection Act 2023 and other applicable privacy regulations in India. We may process your data only for a lawful purpose, for which you have granted your consent, or for certain legitimate uses authorised by applicable law, such as compliance with legal and regulatory obligations or fulfilment of employment requirements.

Your additional rights

As a data principal, you have the following additional rights beyond those outlined in this Policy:

• Right to access information. If your data is processed based on your consent, you can request from Intellias:
  • A summary of your personal data and how it is being used.
  • Details on all data fiduciaries and data processors with whom your data has been shared, along with a description of the shared data.
  • Any other information as may be prescribed by applicable law.

For reference, this right may be subject to certain statutory restrictions, such as those related to crime prevention, investigation, prosecution, or cybersecurity.

• Right to correction and erasure. You can request the correction, completion, updating, and erasure of your personal data that was processed with your consent. Upon receiving your request, we will:
  • Correct any inaccurate or misleading personal data.
  • Complete any incomplete personal data.
  • Update your personal data as necessary.

If you request the erasure of your data, we will remove it unless retention is required for a specified purpose or to comply with applicable laws.

• Right of grievance redressal. You have the right to access a readily available grievance redressal mechanism provided by us or a designated consent manager for any concerns related to the processing of your personal data or the exercise of your rights under applicable law. We will respond to your grievance within the required timeframe. Before escalating the matter to the Data Protection Board of India or other competent regulatory authority, you must first try to resolve it through this process.
• Right to withdraw your consent. Where the processing of your data is based on your consent, you have the right to withdraw it at any time. Withdrawing your consent will be as easy as giving it. For more details on how to exercise this right, please refer to the relevant paragraph of the “YOUR RIGHTS REGARDING PERSONAL DATA” section.
• Right to nominate. You have the right to nominate someone to exercise your data rights in the event of your death or incapacity (such as due to mental or physical conditions). This nomination can be made following the prescribed process under the law.

You can reach out to us for exercising your privacy rights by contacting us at [email protected] or via another method listed in the “CONTACT DETAILS” section.

INTERNATIONAL DATA TRANSFERS

While our headquarters is in Malta, it is important to note that our affiliates, service providers, partners, clients, and personnel may be situated in various locations beyond Malta, such as other EEA member states, the United States, the UK, or Ukraine. That’s why when we share or transfer your data outside Malta, the EEA, or the UK, including to the countries concerning which there is no adequacy decision or adequacy regulations, we ensure that appropriate safeguards, including standard data protection clauses or standard contractual clauses, are in place. Please note that such countries potentially may have less strict data protection regulations than those in the EEA or the UK, however, we take all necessary measures to ensure the security of your data in such countries.

HOW LONG DO WE STORE YOUR DATA?

Intellias will only retain your data for as long as required to fulfil the purposes for which it was collected, as well as to comply with legal, regulatory, or reporting obligations, resolve disputes, or enforce our agreements. The retention periods vary depending on the type of data, the purpose for its processing, and applicable legal requirements.

For example, data collected during the recruitment process is usually kept for up to 2 years, and up to 4 years for candidates based in Ukraine, unless applicable laws and regulations specify different retention periods. For example, certain jurisdictions may require data controllers to retain your data for a shorter period unless you provide explicit consent for a longer retention period. Conversely, if applicable laws mandate a longer retention period, we will ensure compliance with those requirements. If your employment application is successful, the data gathered during the recruitment process will be retained for the duration of your employment and beyond. In this case, the specific retention periods will be communicated to you in a new privacy notice.

Web-related data is stored for varying durations depending on its nature, such as cookies, which are stored in accordance with their specific expiration settings, and other online interaction data, which are typically deleted after use or anonymised for analytical purposes.

Processing of sensitive data is typically related to your employment with Intellias and compliance with statutory requirements. Accordingly, the retention period for such data is determined by applicable law, which may correspond to the duration of your employment and an additional term specified by applicable law in areas such as taxation, social security, and others. Sensitive data may also be required for security purposes, including compliance with internal and external audit requirements, conducting AML and KYC procedures, and adherence to related laws and regulations, such as those concerning information security. In such cases, the retention period will align with the time necessary to fulfil these legal, regulatory, and operational obligations, or to establish, exercise, or defend legal claims, as applicable. Once the specified retention periods have elapsed, the data will be securely deleted, anonymised, or otherwise processed in accordance with applicable laws and internal policies.

We retain personal data used for marketing purposes for as long as necessary to support our business practices. For direct marketing, we will continue to use your data until you object to or opt out of such processing. Upon your request, or if the data is no longer needed, we will delete or anonymise it unless we are required to retain it under applicable laws or to fulfill our legal obligations.

For more details on our retention policies, please click here.

CHILDREN

Our services and website are not intended for individuals under the age of 18, and we do not knowingly collect personal data from children. Additionally, we do not employ underage individuals and do not intentionally collect or process children’s data in the course of employment. However, if you are employed at Intellias, we may occasionally organise events or offer gifts for your children. In these cases, we may ask you to provide your children’s data. Any such data will be handled with the same level of security and in accordance with this Policy. If you are a parent or guardian and believe your child has shared personal data with us without your consent, please contact us so we can address the issue promptly.

COOKIES

As is common practice, our website uses cookies to enhance your browsing experience and make it more user-friendly.

Cookies are small data files stored on your device that help a website recognise you on subsequent visits. They automatically collect information, such as your preferred browser, operating system, domain name, website interactions, visit time, location, and most-viewed pages.

Most browsers accept cookies by default. If you wish to reject, block, delete, or receive notifications about cookies, you can adjust your browser settings accordingly.

For more detailed information, please refer to our Cookie Policy.

LINKS TO OTHER WEBSITES

On our website and other platforms under our control, we provide links to external websites and social media platforms. It’s worth mentioning that we do not have control over the data processing practices of those websites or platforms. Therefore, we cannot take responsibility for how your data is collected and processed on those sites.

We encourage you to review the privacy policies of the respective websites and social media platforms for more detailed information on their data processing practices.

POLICY REVISIONS

We may update this Policy from time to time to reflect changes in our practices, legal requirements, or other operational needs. Any revisions will be posted on this page, and the “Last updated” date will be modified accordingly. We encourage you to review this Policy periodically to stay informed about how we protect your personal information.

CONTACT DETAILS

Should you have any questions, requests, concerns, or complaints regarding the processing of your information, or if you would like to request the deletion of your data from our databases, report a personal data breach, or discuss any other matter, please feel free to contact us using any of the contact methods listed below:

Intellias Global Limited

Address: 204A, Tower Road, Sliema, SLM 1602, Malta

Email: [email protected]

If you are based in the UK and wish to contact our UK representative, you can reach them using the following contact details:

Digitally Inspired Ltd

Address: 2 Bell Court, Leapale Lane, Guildford, England, GU1 4LY

Email: [email protected]

If you are based in Ukraine and wish to contact our office in Ukraine, you can reach them using the following contact details:

LLC “INSTITUTE OF INFORMATION TECHNOLOGIES “INTELLIAS”

Address: 16/74 Shafaryka Str., 79032 Lviv, Ukraine

Email: [email protected]

If you are a resident of the United States and wish to contact our office, please reach out to us using the following contact details:

Intellias Consulting Inc.

Address: 500 West Madison Street, Suite 1000, 60661 Chicago, IL, United States

Email: [email protected]

If you reside in India and wish to contact our office in India, you can reach out to them using the contact methods listed below:

INTELLIAS INFORMATION SERVICES INDIA PRIVATE LIMITED

Address: 1st Floor, Tower B, Panchshil Business Park, Late Ratnaprabhi Nambevrao Sawant Path, Marrakesh, Viman Nagar, Pune, Maharashtra, 411014

Email: [email protected]

Should you feel unsatisfied with our handling of your data, or about any complaint that you have made to us about the processing of your data, you may escalate the matter to a relevant supervisory authority within the EU or another state:

• In Malta, this authority is the Office of the Information and Data Protection Commissioner, and you can find their contact details here.
• In the UK, the supervisory authority is the Information Commissioner’s Office. Its contact details can be found at https://ico.org.uk/global/contact-us/.
• In Ukraine, this authority is the Parliament Commissioner for Human Rights, and its contact details are available at https://ombudsman.gov.ua/uk/zahist-personalnih-danih-faq.